Once they’re gone, they’re gone.Īnd the cherry on top of this is that Planner does not log user activity anywhere within the app. Next, there is no recycling bin to restore deleted tasks or buckets. User permissions are inherited from the Group and cannot be changed within the application. very little if anything at all.įirst, you cannot modify user permissions in Planner, period. Now that we’ve established that anyone in your Group can access and modify anything in your bucket, what can you do about it? The answer is sadly. This is where you need to make a judgment call on whether Planner is the right fit for you and your team. Planner Boards Cannot Be Protected or Restored Plans to do this were announced in early 2021 but not much has been formally announced since then.Īt the time of writing this, there is nothing in the Planner roadmap to suggest we will eventually get individual boards in the near future.ģ. One thing long-time Planner users (including myself) have been waiting for is the ability to create individual Planner boards that exist outside of a Group. If it goes into Planner, it is accessible. If you need privacy or strict control of your project tasks, look elsewhere. Then why is this a problem? Because everyone in your M365 Group automatically gains full access and EDIT permission to any Planner board created within the group. If you have access to Team Channels or a SharePoint Team site, you’re part of a Group. We use Microsoft 365 Groups for almost everything, even if you aren't aware of it. If you’re not sure what M365 Groups are, check out this terrific explanation by Collaboration Coach. If you’ve ever built your own Planner boards, you’re probably aware of its (possibly controversial) dependency on Microsoft 365 (M365) Groups. Planner is (still) Dependent on Microsoft 365 Groups ![]() Add some data, assign it to a team member and they’ll be notified in Teams and/or by email.Ģ. In my own opinion, Planner can be better for small projects than Excel because of its simplicity.Īt the end of the day, tasks are tasks and buckets are just task lists. One of the things that has led many of us to Microsoft Planner is the fact that its user interface is quiet simple to learn and adopt. Planner Sports a Very Intuitive User Experience Whether you’ve been using Planner for years or you’re brand new, here are a few things you should know about Planner going into 2022. My feelings are mixed about the app because it simultaneously has a lot going for it and yet, some major shortcomings that can prevent it from realizing its full potential. In a recent episode of The MOWO Show, I was asked a question about Microsoft Planner, which got me asking myself, "Will Microsoft sunset Planner this year?".
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